Promiz

Our Contract Management Product


The product is an ideal solution for every organization who are into Contract management, be it General Contracts/Design-Build, Construction Management, Land Developer, Home Builder, Civil, Fit-Out or Specialty Contractor. It is a cloud-based software suite that helps ease the process involved in various business activities such as Business Development, Project Management, Accounting, Job costing and estimation, Purchase orders, and Progress billing. The software provides accurate reports in desired formats and provides the flexibility to create customized reports.
With easy to use interface and simple workflow that will enhance the usability of the system, it is ideal to streamline all the business activities as highlighted below:

Accounting and Reporting

The solution facilitates Multi-company, multi-division, and inter-company allocation. It also allows the user to customize the reports in the dashboard with full drill-down capability from summary to detailed financial data. The solution provides customized user security, control activated periods, one-click reversals etc. This is a fully integrated accounting solution for contractors. The main features are:

  • Intercompany Relationships
  • Multi-Company & Multi-Currency
  • Bank Reconciliation
  • Accounting Period & Security by users
  • Active/Deactivate Accounting Period

Job Costing and Estimation

The solution helps in tracking original and current estimates, committed and actual costs, change orders, estimate at completion. They can optionally export the data to excel for estimating. This solution is fully integrated with time sheet and billing process enabling the users to keep track of the Job cost with much accuracy. The features if Job Costing are:

  • Time & Material Billing
  • Integration to AR
  • Timesheet Mangement
  • Labor Management
  • Change Order Management

Progress Billing

The solution facilitates Standard Job Invoicing, Progress Billing & T&M Billing for contractors. The Progress Billing can be managed by %, amount, and units with standard AIA formats 702/703s.  It has the provision to set up non-recoverable items and construction management fee options. Progress Billing includes the following features:

  • Markup Tables by Cost Type
  • Customized Billing Applications
  • AIA billing
  • Retainage Management
  • Earned Retainage Management

Project Management

The module comprises of Bidding for a job and its process, Creation of a Job and track key job documents including RFIs, Submittals, Transmittals, and Punch Lists etc. The solution enables you to track schedules and expiry dates. This is fully integrated with accounting and job costing for accurate reports and management of a project. The features are:

  • Bidding for a job
  • Progress Billing – %/AIA/Units/Amount
  • Time & Material Billing
  • Integration to AR
  • Wage allocation- Labor and Union

Purchase Management

It facilitates the user to create single or blanket purchase orders, packing slips and purchase order receipts with built-in approvals. It also manages the various stages of purchase, and discounts, input inventory or non-inventory, track freight etc. Our solution is integrated with Accounts Payable with automated workflow approval for invoice allocation. Purchase Management includes the below-given features:

  • Create Single & Blanket PO
  • Receive stock and create purchase invoices
  • Complete and partial goods reception
  • Track Inventory & Non-Inventory products

Document Management

The solution contains an independent document management solution for storing related documents of a Job/Contractor. The solution can store and tag the documents generated automatically. The user can easily scan or upload any third-party document including photos, videos etc.  Project Managers can easily allocate the distribution for AP Invoices prior to approval and final posting. Document Management has the following features:

  • Document Approvals
  • Multiple Search Capability
  • Auto Document Tagging

Also see ITFlux_Promiz_Brochure